The Problem
Carriers pay you, and now your AP team has to figure out what they paid against. The remittance file lists hundreds of payments, but the reference numbers don't quite match what's in your TMS, carriers prepend digits, strip prefixes, pad with zeros, or use the order number when you used the invoice number. Someone copy-pastes between spreadsheets and the TMS for a day. Some payments don't match anything; nobody chases them down. Cash flow reporting lags because payment status is never quite current. Your accounting team's most experienced people spend their week on data-matching that isn't accounting work.
What This Can Do For You
Drop the carrier remittance file in. The system reads it, matches every line to the right TMS record, and posts the payments in bulk via API. Minutes, not days. Configurable to how each of your carriers actually structures their payment data:
Possibilities
- Remittance mode: match payments by invoice number when carriers pay against specific invoices.
- Brokerage mode: match by order or shipment number when carriers reference the original order instead of the invoice.
- Multi-pass PRO matching: normalizes common reference-number variations (prefixes, padding, truncation) so you catch matches a human searcher would miss.
- Amount validation: when reference matching is ambiguous, the engine validates candidate matches against the invoice amount to pick the right one.
- Bulk TMS posting: payment status, amount, method (check, wire, ACH, EFT) all posted in batch via API.
- Lifecycle tracking: shared dashboard showing every invoice's position from carrier billing date through customer payment receipt, so cash flow visibility is always current.
- Exception logging: every unmatched or ambiguous record logged with reason, surfaced for AP to review. Nothing slips through silently.
What You Get
- Reconciliation in minutes: a full day's manual work compressed to an automated batch run.
- AP team on real work: not data matching, but the exceptions and disputes that actually need accounting judgment.
- Cash flow reporting that's actually current: payment status posted on the same day the remittance lands.
- No payments dropped: every unmatched record surfaces in a queue, not a void.
- Faster month-end close: the AR/AP picture is up-to-date, not three weeks behind.